Page 6 - NZ Herefords Member Guide 202103

I’m a member, now what?
This step-by-step guide below is to assist you, however the order you complete
the steps may alter depending on what time of year and at what age you bought
your registered Herefords.
Start Transfer purchased animals
When you purchase registered animals from a Hereford breeder, the vendor must
complete a transfer form within 30 days of sale and submit it to PBB registry. The
fees for the transfer are paid by you, the purchaser. You will be invoiced by PBB.
Make sure you confirm with the vendor that your registered Herefords have been
transferred to you once purchased.
Choose a software programme
Step 2: To record your animals, you will need to use a software programme. Here are
some options:
• Internet Solutions is a great tool for breeders and has loads of reports you
can download as needed. This programme is most suited to breeders with
smaller herd sizes (fewer than 100) and first-time breeders.
• Stockbook is more suited to the larger herds. Stockbook is your one-stop-
shop for all your livestock and on-farm management recording. It has a
raft of BreedPlan user-friendly features that are compatible with SIL, NAIT,
and ILR2. This means providing information to PBB’s registry is easy and
paperless. You can look up and enter information on the Stockhand app on
your phone in the paddock, even if you’re not connected to the internet. It’ll
automatically sync when you’re back in wifi range.
Contact PBB, who will assist you with your choice and provide you with login
details and support.
06 323 4484
Step 3: Record your animals’ traits
As a member of NZ Herefords, we recommend you record the traits for all of your
animals using the software programme you selected in Step 1. Our performance
recording timeline on page 8 will assist you. By having recorded information
on each animal, Estimated Breeding Values (EBVs) can be calculated. Hereford
breeders use EBVs to make genetic selection, which gives them an edge over
commercial farmers.
Step 4: Calf registration forms
These must be submitted by 30 April annually. Fees are invoiced for all females
two years and older, however we recommend registering ALL progeny to improve
herd accuracy. Late registration fees apply from 1 May.
registry@pbbnz.com
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Step 5: Animal Disposal Lists (ADL)
An ADL is a list detailing each active female in your herd. NZ Herefords use this list to bill
annual female fees. It is your responsibility to confirm the fate of your cows annually. The
ADL is to be returned to PBB by 1 June each year and failure to cull any females from the
list will result in you being charged for them. You may find it useful to inform PBB’s registry
throughout the year as you fate off dams, especially during calving. There is also a field
when you complete your calf entries where you can fate off a dam.
You will find an ADL tip sheet on our website, which explains the process further.
Keep in mind sometimes an ADL is also referred to as an Active Dam List.
Step 6: Monthly group run
This is when you submit new data collected from your animals every month. The data
is added to the existing data and the Trans-Tasman analysis (using all of NZ Herefords
data and Australian Herefords data) is then refreshed. Your data for animals needs to be
submitted to PBB by the third day of each month. Normally results are published and
updated on Internet Solutions (visible on the NZ Herefords website) for you to view around
the 20th day of the same month. This will create new EBVs for your herd, and it is also when
the breed averages will change.
Note: You may only have data to submit some months of the year due to your farming
calendar e.g. after weighing or calving.
Step 7: Outlier report
You may receive an outlier report from PBB registry after the monthly group run results
are published. This means an animal/s has/have been identified as ‘outliers’ to the norm, i.e.
when the difference between a performance record for an animal and the average of all
animals in that contemporary group is greater than expected. The record for the animal is
flagged as an outlier. You will be asked to verify or correct these outliers with PBB registry.
If you do not correct or verify the outlier record, the record will be removed from all future
group BreedPlan analyses by ABRI.
DNA testing
Step 8:
DNA testing is a requirement for many of our NZ Hereford rules, including transfer,
registering progeny and importation. For more information and to request
DNA tests, refer to the genomics tab on the NZ Herefords website or email the below
address.
dna@pbbnz.com
It is important to regularly check the ‘Rules and Regulations’ tab on our
NZ Herefords website to confirm you are meeting the current requirements.
All
done Visit www.herefords.co.nz/nzha-rule-book
NZ Herefords Member Guide 7